How to write an application

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How to write an application
Writing an application

Have you been wondering how to write an application letter? We have prepared this guide just for you. Read on to know more about writing an application letter.

A letter of application, also known as a cover letter, explains to the employer why you are qualified for the position in which you are applying and why you should be selected for an interview.

A letter of application should complement, not duplicate, your CV. Its purpose is to interpret the CV and add a personal touch. The letter of application is often your earliest written contact with a potential employer, creating a critical first impression. That first glance at your letter of application is your one opportunity to make a good impression and make it to the next round in the job search process.

In order to pass that first round of candidate screening, you must specifically address the job posting and state why you are qualified for the position. This way, the interviewers can see at a glance, why and how you’re qualified for the job. The letter of application responds to a known job opening and should express a high level of interest and knowledge about the position. Effective letters of application explain the reasons for your interest in the specific job position and identify your most relevant skills or experiences.

Letter of Application Guidelines

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

Format: A letter of application should be single-spaced with a space between each paragraph. Use about 1″ margins and align your text to the left, which is the standard alignment for most documents.

Length: A letter of application should be about one page long.

Letter of Application Organization

Header: A letter of application should begin with both your and the employer’s contact information followed by the date. If you have contact information for the employer, list it below your contact information. If not, leave this section off your letter.

Contact Information

The first section of a letter of application should include your contact information:

  • Name
  • Address
  • City, State, Zip Code
  • Cell Phone or Home Number
  • Email Address (optional)

Salutation: Follow the salutation with a colon, a space, and then start the first paragraph of your letter.

Introductory Paragraph: Begin by stating the job for which you are applying. Briefly mention how your skills and experience match the company and/or position; this will give the employer a preview of the rest of your letter.

Body Paragraph(s): In a paragraph or two, explain why you are interested in the job and why you make an excellent candidate for the position. Mention specific qualifications listed in the job posting and explain how you meet those qualifications. Do not simply restate your CV, but provide specific examples. You can either write about these specific examples in complete sentences or in a bulleted format. It is better to use shorter paragraphs or a bulleted list of your qualifications rather than one large block of text.

Closing Paragraph: Conclude your letter of application by thanking the employer for considering you for the position and state that you would like to interview and/or discuss employment opportunities. The following is a list of letter closing examples that are appropriate for letters of application and employment-related correspondence.

  • Sincerely
  • Sincerely yours
  • Regards
  • Best regards
  • Kind regards
  • Yours truly
  • Most sincerely
  • Respectfully
  • Respectfully yours
  • Thank you
  • Thank you for your consideration

Follow the closing with a comma, four spaces, and then your typed name.

Checkout these latest jobs in Uganda and start applying today

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2 Replies to “How to write an application”

    1. Hi Cathy, thanks for reading.
      We are in the process of updating this post. We’ll notify you once we include a sample draft application letter.

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